Privacy Policy

This website is operated by The Hot Seat ("we", "us", "our"). We are committed to protecting your privacy and are the data controller responsible for your personal information.

This Privacy Policy explains how we collect, use, and protect your personal data, outlines your rights, and details the procedures we have in place to safeguard your privacy.

We may update this policy from time to time to reflect changes in the law or how we run our business. Please check back regularly for the most recent version.

What Information We Collect & How We Use It

We collect personal data (including but not limited to your name, email address, telephone number, and other information provided via forms, competitions, or contact) in order to deliver and improve the services provided through The Hot Seat platform.

We collect this data through:

  • Direct interactions (e.g., submitting a form, joining a mailing list, entering a competition)

  • Automated technologies or interactions (e.g., cookies and analytics tools)

We use your personal data for the following purposes:

  1. Responding to your queries or requests

  2. Providing and personalising our services

  3. Running competitions, events, or promotional campaigns

  4. Fulfilling contractual or legal obligations

  5. Conducting research and analysis to improve our content

  6. Complying with legal or regulatory requirements

  7. Preventing fraud and ensuring security

We may also aggregate data (which cannot be used to identify you) to improve our content, marketing, and platform performance.

Marketing and Communications

You may choose to receive updates from The Hot Seat about new podcast episodes, events, and related services. We’ll only send you marketing messages if you’ve opted in — and you can opt out at any time by clicking “unsubscribe” in our emails or by contacting us directly.

We do not sell or rent your data to third parties. However, we may partner with third-party providers to deliver certain communications, and we ensure they are GDPR-compliant.

Legal Basis for Processing Your Data

We will only use your data when legally permitted. This includes:

  • Where it is necessary for our legitimate interests (such as analytics or improving services)

  • When you have given consent (e.g., signing up for a newsletter)

  • Where we need to perform a contract we have with you

  • To comply with a legal or regulatory obligation

Security & Data Retention

Although the internet is not 100% secure, we implement robust measures to protect your information from unauthorised access, alteration, disclosure, or loss.

We retain your personal information only as long as necessary for the purposes described in this policy or to comply with legal obligations.

Who Has Access to Your Information

We may share your data with:

  • Internal team members who need access to perform their duties

  • Service providers or subcontractors assisting with email marketing, hosting, or analytics

  • Legal, regulatory, or law enforcement bodies if required

  • Successors in the event of a business sale or restructuring

All third parties are required to respect the security of your data and to treat it in accordance with the law.

Your Rights

You have the right to:

  • Request access to the personal data we hold about you

  • Ask us to correct, delete, or restrict the use of your personal data

  • Object to certain types of processing (such as direct marketing)

  • Withdraw consent at any time (where applicable)

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk

To exercise any of your rights, contact us using the details at the end of this policy.

Cookies

Our website uses cookies to help us understand how you use our site and to improve your experience. You can manage your cookie preferences in your browser settings. By continuing to use our website, you consent to our use of cookies.

International Data Transfers

Your data may be processed or stored outside the UK or EEA. In such cases, we ensure your data is protected to UK and EU standards, using recognised safeguards such as standard contractual clauses.

Links to Other Websites

Our website may contain links to other sites. We are not responsible for the content or privacy practices of those websites. Please check their policies if you visit them.

Contact Us

If you have any questions about this Privacy Policy or how we use your data, please contact us:

The Hot Seat

Email: steph@thspodcast.co